Cashins & Associates : Resources

OSHA Respiratory Compliance Issues and COVID-19

Fred Malaby • Sep 08, 2020
OSHA Compliance Issues



If an employee is provided an N95 respirator or a mask not approved by NIOSH as a face covering due to COVID 19 issues and is required to wear it, does the employer have to provide a full respiratory protection program?



During the Covid-19 pandemic, public health officials are promoting and, in many cases, mandating, the use of a covering for the nose and mouth. The Centers for Disease control recommends that when in public areas face coverings should be worn along with maintaining six feet of social distancing. These coverings are intended to capture aerosols that could contain virus RNA from the exhaled breath of the wearer. The coverings are not intended to provide protection from the inhalation of infectious aerosols (although some inhalation protection does occur).

Below is a summary of the different types of face coverings and OSHA implications.

Face Coverings (homemade, non-regulated or surgical mask)

The requirements for these coverings are liberal and the designs can run the spectrum from a bandana to a surgical mask to multi-layer homemade or purchased cloth mask. (bandanas, neck gaiters and masks with exhalation valves are not appropriate due to inability to capture exhaled particles efficiently)


Since these masks are mandated in many areas, employers are often requiring the use of the mask while at work or when indoors. These face coverings do not protect the worker from inhaling hazardous aerosols.


The OSHA respiratory protection standard, 29 CFR 1910.134, does not apply to face coverings which by their nature are not tight fitting. Therefore, an employer does not have to have a respiratory protection program, medical monitoring, fit testing, etc. for any face covering as described above


Non-NIOSH Certified Filtering Facepiece Respirator such as KN95 (China), P2, P3 (Australia/ New Zealand) or FFP2, FFP3 (Europe)

These masks are certified by a foreign country but not by NIOSH. They may or may not provide better protection than the face coverings. The level of inhalation protection is unclear due to lack of knowledge about the source and manufacturing methods.


Passing a fit test is often a problem. These masks, unlike the face coverings, are designed to be tight fitting. They provide the same or better exhaled particle protection as well as possibly better inhalation protection.


OSHA's respirator standard requires that employers account for the health hazards that a respirator (tight fitting) might pose for workers with certain health conditions. An employee wearing any tight-fitting certified respirator (including an N95), even as a face covering, would be in this population. Paragraph (c)(2) of 1910.134 says that for a worker wearing an N95 or equivalent, the employer can meet this requirement by providing the employee with the information contained in appendix D of 1910.134. This assumes that the mask is being used as a face covering to prevent the release of potential infectious particles not for inhalation protection.


NIOSH Approved N95 respirators

NIOSH approved respirators such as an N 95 will protect against the inhalation of aerosols if properly fit tested and worn. These respirators are in short supply and generally not used for Covid-19 protection except by health care professionals or unless over exposures are occurring which are unrelated to Covid-19.


If used as a face covering to protect against Covid-19 then the employer must provide the wearer with Appendix D of the respiratory protection standard or explain the limitations of the respirator.


However, if the N95 respirator is required to protect the worker from inhaling toxic dusts or aerosols or to protect workers who are exposed to high concentrations of an infectious agent (e.g. a health care worker in a Covid-19 ward), then the respirator falls under OSHA's respiratory protection standard 29 CFR 1910.134 and full compliance is required.

Has OSHA suspended parts of the respiratory protection standard during the Covid-19 pandemic?

In a word, No. However, during the Covid-19 pandemic, OSHA has issued an enforcement memorandum for the respirator standard that directs OSHA field offices to exercise enforcement discretion concerning the annual fit testing requirement, 29 CFR § 1910.134(f)(2). This discretion is contingent upon employers doing the following:


  • Making a good-faith effort to comply with 29 CFR § 1910.134.
  • Using only NIOSH-certified respirators if available (foreign certified respirators acceptable if fit test passed) 
  • Implementing CDC and OSHA strategies for optimizing the supply of N95 filtering facepiece respirators and prioritizing their use, as discussed above. 
  • Performing initial fit tests for each HCP with the same model, style, and size respirator that the worker will be required to wear for protection against COVID-19 (initial fit testing is essential to determine if the respirator properly fits the worker and is capable of providing the expected level of protection); 
  • Informing workers that the employer is temporarily suspending the annual fit testing of N95 filtering facepiece respirators to preserve and prioritize the supply of respirators for use in situations where they are required to be worn. 
  • Explaining to workers the importance of performing a user seal check (i.e., a fit check) at each donning to make sure they are getting an adequate seal from their respirator, in accordance with the procedures outlined in 29 CFR § 1910.134, Appendix B-1, User Seal Check Procedures
  • Conducting a fit test if they observe visual changes in the employee’s physical condition that could affect respirator fit (e.g., facial scarring, dental changes, cosmetic surgery, or obvious changes in body weight) and explain to workers that, if their face shape has changed since their last fit test, they may no longer be getting a good facial seal with the respirator and, thus, are not being adequately protected; and, 
  • Reminding workers that they should inform their supervisor or their respirator program administrator if the integrity and/or fit of their N95 filtering facepiece respirator is compromised.


Please understand that this enforcement discretion will be applied only when circumstances beyond the employer’s control prevent compliance with certain parts of the Respiratory Protection Standard and the employer makes objectively reasonable efforts to comply with the respirator standard. Employers are also expected to explore options and modify practices to assure the best available protection for workers. OSHA will revoke all of the temporary enforcement discretions and revert to the normal enforcement of the Respiratory Protection standard once the Agency determines that the additional enforcement discretion is no longer necessary. On August 28, OSHA put out a document entitled:


Understanding Compliance with OSHA’s Respiratory Protection Standard During the Coronavirus Disease 2019 (COVID-19) Pandemic" that explains this in more detail.


If you need additional information on how to comply with the respiratory protection standard, please contact us today and one of our experts will be happy to discuss the situation with you.




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